External users in Project for the Web

Guest access in Project for the web is a feature that allows external users to access and collaborate on projects without needing to have a full license. This can be useful for businesses that work with clients or partners who need to be able to view and contribute to projects, but don't need access to all of the features of Project for the web.


The administrator can add guest users to a project by adding their email address to the project's access list. These users will then receive an email with a link to access the project.

Once a guest user has access to a project, they will be able to view and contribute to the project's tasks and documents, but will not have access to the project's settings or other administrative features. They also will not have access to other projects within the organization.

One of the benefits of guest access in Project for the web is that it allows for easy collaboration with external partners and clients. This can be particularly useful for businesses that work with contractors, vendors or other external partners who need to be able to view and contribute to projects.

Another benefit of guest access is that it can help to keep costs down by allowing businesses to limit the number of licenses they need to purchase. Instead of needing to purchase a full license for each external user, businesses can simply add them as guests to the projects they need to access.

However, it's important to note that while guest access can be useful, it's also important to consider the security implications of allowing external users access to internal projects. Businesses should ensure that they have proper security measures in place to protect sensitive information and that they have a clear understanding of what data external users will be able to access.

Overall, guest access in Project for the web is a useful feature that can help businesses to collaborate more easily with external partners and clients. However, it's important to consider the security implications and ensure that proper measures are in place to protect sensitive information.

To add guest users in Project for the web, an administrator will first need to enable the feature in the Office 365 admin center. Once enabled, they can then follow these steps:Open the project in Project for the web that you want to add the guest user to.
  1. Click on the "Settings" button in the top right corner.
  2. Under "Access," click on "Add members."
  3. Enter the email address of the guest user and click "Add."
  4. The guest user will receive an email with a link to access the project.
It's important to note that once a guest user has access to a project, they will be able to view and contribute to the project's tasks and documents, but will not have access to the project's settings or other administrative features. They also will not have access to other projects within the organization.

It is also worth to mention that, Guest users can't be added to a project from a shared project. So, the administrator should have access to the project.

In addition, it's important for the administrator to ensure that proper security measures are in place to protect sensitive information and that they have a clear understanding of what data external users will be able to access.



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